Dear
Landlord,
We
wanted to make you aware of an important new Government requirement that will
affect landlords of residential property in England.
The
Government has now released further details about the Landlord and Property
Database, which is now being referred to as the ‘Register Your Rental
Property’ service.
The
new registration system is being introduced across England in stages.
If
your property is in Yorkshire & Humber
- The new regulations are due to commence on:
15 April 2027
- You will then have until:
14 July 2027
to register your property.
Although
this may seem some time away, there is a fair amount of information involved,
particularly if you own several rental properties, so we recommend starting to
prepare now.
What
is the new Register Your Rental Property service?
The
Government is introducing a central register of landlords and privately rented
properties.
Landlords
will need to register themselves and their rental properties and provide
information about each property.
Once
registered, you will receive:
- Landlord Registration Number (LRN) – this identifies you as a registered
landlord; and
- Property Registration Number (PRN) – this identifies each individual rental
property.
Once
the new requirements apply, these numbers will also need to be included in
relevant property advertisements. If a property has more than one legal owner,
each legal owner is expected to register individually.
When
will landlords need to register?
The
Government is introducing the scheme region by region:
|
Region |
Regulations commence |
Registration deadline |
|
West
Midlands |
15
December 2026 |
14
March 2027 |
|
East
of England |
15
January 2027 |
14
April 2027 |
|
East
Midlands |
15
February 2027 |
14
May 2027 |
|
South
East |
15
March 2027 |
14
June 2027 |
|
Yorkshire & Humber |
15 April 2027 |
14 July 2027 |
|
North
West |
15
May 2027 |
14
August 2027 |
|
North
East |
15
June 2027 |
14
September 2027 |
|
London |
15
July 2027 |
14
October 2027 |
|
South
West |
15
August 2027 |
14
November 2027 |
|
|
|
|
The
current Government information indicates that landlords will have three
months from the relevant regional commencement date to register properties
which are already let or which are let during the rollout period. Further
guidance is expected regarding properties which are temporarily vacant.
How
much will it cost?
The
current information indicates a registration fee of £65 per property per year.
This is a Government fee and is separate from any fees a letting agent may
charge for assisting with registration or compliance.
What
information will I need?
The
registration process is expected to require a range of information about you
and your rental property.
This
may include:
- Property address and postcode
- Property type
- Ownership details
- Property licence details, where applicable
- Number of bedrooms and occupants
- Number of households
- Whether the property is furnished
- Rent and payment frequency
- Gas supply/appliances
- Gas Safety Certificate
- Electrical safety information
- EPC details
- Other information relating to the property and
tenancy
The
Government's system is expected to check certain information, such as EPC
details, against existing records. It is also important to remember that
registration is not a one-off exercise. Landlords will have an ongoing
responsibility to ensure the information remains accurate and up to date.
How
can Whitegates help?
We
appreciate that keeping up with changing legislation can be time-consuming,
particularly for landlords with multiple properties. This is one of the key
advantages of having your property fully managed by Whitegates.
As
your managing agent, we already deal with many of the day-to-day
responsibilities involved in keeping your rental property compliant and
properly managed. As the new registration requirements are introduced, we will
be preparing our systems and processes so that we can assist our managed
landlords with the information and ongoing requirements associated with the new
register.
This
can include helping to:
✓ Keep your property
information up to date
✓ Maintain records of your
compliance certificates and property documentation
✓ Ensure the relevant LRN
and PRN information is recorded on our systems
✓ Ensure the required
registration numbers are available for property marketing once the rules apply
✓ Keep track of important
compliance requirements and renewal dates
✓ Assist with the
information required for the registration process
✓ Keep you informed as
further Government guidance is released
For
landlords with a portfolio of properties, having one agent managing this
information across your properties can make the process considerably easier and
reduce the risk of something being overlooked.
Please
note that the legal responsibility to register remains with the landlord, but
where we manage your property, we can help take away much of the administration
involved.
We
will provide further information about exactly how we can assist with
registration once the Government's final guidance and processes are confirmed.
What
should I do now?
There
is nothing you need to register immediately unless you choose to do so
voluntarily. However, we recommend using the time now to make sure your
property records are in order.
In
particular, please check that you have:
- A Government Gateway account
- A current EPC
- A valid Gas Safety Certificate, where
applicable
- A current EIC/EICR
- Any required property licence
- Up-to-date tenancy and rental information
- Correct ownership information for the property
If
you have several rental properties, it is particularly worthwhile checking
these records now rather than waiting until the registration deadline
approaches.
What
if I don't register?
Once
the requirements apply to your property, registration will be a legal
requirement. The Government has enforcement powers for landlords who fail to
comply, including civil penalties of up to £40,000 in certain
circumstances. Other enforcement measures may also apply. It is therefore
important that landlords take the new requirements seriously and ensure that
the information provided is complete, accurate and kept up to date.
Already
using Whitegates for full management?
Then
you are already one step ahead.
Our
aim is to make the introduction of these new requirements as straightforward as
possible for our managed landlords.
We
will continue to monitor the Government's guidance, update our systems and keep
you informed of what you need to do and when.
Thinking
about letting us manage your portfolio?
If
you currently manage your properties yourself, the introduction of the new
registration requirements is a good opportunity to consider whether fully
managed lettings could take some of the work off your hands.
From
tenant management and property compliance to keeping records and dealing with
changing legislation, Whitegates can take care of the day-to-day management of
your rental property, leaving you more time to focus on your investment rather
than the administration behind it.
If
you would like to discuss moving your property or portfolio to full management
with Whitegates, please get in touch and one of our lettings team will be happy
to talk through how we can help.
We
will continue to keep you updated as further Government guidance becomes
available.
Yours Sincerely
The Award Winning Lettings Team
